PmP Features

Features

The following features of "Practice made Perfect" are described here:

Insurance & Condition Information

Practice Management

The information that is entered during the normal course of the day is extremely valuable in evaluating your practice and enabling it to grow. Our practice management reports and statistics are far superior to any other software package on the market today.

"Practice made Perfect" produces numerous statistical and analytical reports. They can be generated for your overall practice, for each individual doctor and for any date range. These reports enable you to do weekly, monthly and yearly comparisons about the growth of your practice. This is probably the most important information that your computer system can give you - and the results will enable you to help your practice grow!
The Doctor's Statistical Report shows you how many new patients you see each week or month, the number of office visits, charges and income, case averages, patient visit averages and office visit averages. These statistics are calculated for the month and year-to-date. This report can be printed for individual doctors, or for the entire practice, and helps to evaluate your growth. Most management consulting firms consider this report "priceless" when evaluating your practice.
The Service Code Analysis Report enables you to monitor your practice's daily, weekly and monthly services. It enables you to see what services generate the most income, how much money you write off to insurance and how much money is collected in patient co-payments. Services, office visit totals and payments are tallied by doctor and for the entire practice. This report can be generated for any type of insurance or cash accounts. Your financial advisor will rely on the results of this report when calculating your quarterly taxes and statistics!
The Insurance 30-60-90 Report is the most important collections report in our software. This report was designed by our clients, to enable them to easily collect the outstanding monies due them from the insurance companies.

These collection reports report may be generated for any date range, for any doctor or the entire practice, and sorted by insurance name or number. Each insurance company will have their name, telephone number and doctor's provider number printed. Each patient's policy and group numbers, last charge and payment dates will also be printed.

The four available insurance aging reports are:
- Insurance Detail Report - This option will print, by patient, EACH visit that has not been paid for. The delinquent amount is printed under the appropriate appropriate 30, 60, 90 or 120+ column. Delinquent totals for the patient's entire account is also printed. When contacting an insurance company for collections, this report is priceless. You can review the list of patient, and each outstanding visit in one phone call to the carrier!
- Patient Total Report - This option will print, by patient, a delinquent total line. The totals are printed under the appropriate 30,60,90,120+ columns. This is a brief version of the detail report.
- Patient Summary Report - This option will print, by patient, the total outstanding balance, including the patient's policy and group numbers. Totals by insurance company are also printed.
- Grand Total Report - This option will print a chart, by insurance type, of how much money is outstanding, broken down into 30, 60, 90 and 120+ day categories. This is extremely helpful in getting a quick glimpse of how your practice receivables are doing.
The Day Sheet Report will show you, on a daily basis, how much each doctor billed out and received in payments, number of office visits and services, and a collection ratio in comparison to your office outstanding balance. This enables you to see on a daily basis, how your receivables are progressing.
On-line Statistics have two levels of user-defined passwords. These screens show daily and year-to-date charges, income, services, new patients, etc., by doctor and for the entire practice.

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Patient Information

"Practice made Perfect" maintains the normal billing information about each patient - their name, address, date of birth, social security number, gender, etc. However, our software goes one step beyond and enables your practice to have that "personal touch" with each of your patients! This is a vital step in helping your practice grow on a daily basis.

When you purchase our software, we automatically give you the following letters, postcards and labels already customized for Microsoft Word and Corel WordPerfect. Each time you generate one of the following reports, our software will automatically create a mail merge file for your word processor. All you have to do is follow the "merge" instructions and you will automatically print customized letters, postcards, labels or envelopes! Patient correspondence couldn't be easier!
The following reports have many data filters that can be specified on each report screen. For example, you can run these reports for any date range, any doctor, bypass inactive patients, etc. Your mail merge correspondence is automatically is created!
- New Patient Reports - Creates Welcome letters, postcards and labels
- Birthday Reports - Creates Birthday cards, postcards and labels
- Referral Reports - You can code your patients with a referral source indicator (i.e.: yellow pages, friend, direct mailings, etc). This feature enables you to track your own particular situations and will give you a statistical grid of your referrals. This will also creates Thank You letters, postcards and labels thanking your patients for referring a specific new patient!
- Mailing Labels - Created for patients and insurance companies
- Patient Transaction Detail Report - Generates a complete ledger of the patient's account for insurance processing
- Recall Reports - "Practice made Perfect" has a very sophisticated recall system built into the software, without you having to do any extra work! The system triggers it's recall from the last office visit date that is entered for the patient. You can recall your patients by date range and by condition. You can selectively target the types of patient that you want to recall - cash only, insurance or managed care cases. You can classify your patients into six different categories. For example, you may want to classify your senior citizen patients with a code of "S" or your pregnant patients with a code of "P", or children with a code of "C". You can then recall your patients by class codes, to do specific mailings!

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Insurance & Condition Information

"Practice made Perfect" allows you to bill up to three insurance companies per patient. When assigning an insurance company to a patient, you can lookup an insurance company directly from the patient's insurance screen. If the carrier is not on file, you can immediately add it. Aside from the usual insurance information that is kept on file for each insurance company (i.e.: policy and group numbers, insurance type, relationship to the patient, etc.), the system handles following:

Deductible Information - specify the deductible information and the system calculates how much is left. Deductible charges are easily billed and tracked in our software!
Maximum Dollar and Office Visit Limits - After specifying the maximum dollar or office visit limits for EACH insurance company, the system will track how much is used. When the patient starts to reach their limits, the insurance balance on the day sheet screen will turn RED and the Day Sheet Report will print the word LIMIT next to the patient. You are immediately notified BEFORE these limits are reached (and you set the notification criteria)! This enables you to immediately generate a narrative or progress report for the insurance company.
Condition Hold Dates and Release Information - You can place a specific claim on hold - this will stop the claim from billing until it reaches the specific hold release date! This is extremely helpful in accident cases when you want to hold the bill for a few weeks, then release it.
Multiple Patient Cases - Multiple patient cases can be maintained concurrently under the patient's account number. You can have up to 9,999 concurrent cases, without duplication of patient information.
Specialized Insurance Cases - Worker's Comp., No-fault, Medicare and other state-based cases are maintained under a patient's single account. Just click on the appropriate button and access this "case specific" information.
Specialized Medical Practices - Physicians, Chiropractors, Therapists, X-Ray Technicians, Diagnostic Imaging Centers, etc. are all handled by our software. Just click on the appropriate button and access this "practice specific" information.

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Day Sheet

The Day Sheet screen in "Practice made Perfect" is extremely easy to use. You can retrieve a patient by their account number or begin typing their last name. Our Patient Window quickly zeros in on the patient's name as you type. If the patient has multiple active cases, you will be asked to select the case that you want to work on. This is easily done by using the scroll bar and clicking on your choice. At one single glance, the day sheet shows you the account balance, the patient's balance, and each of the three insurance companies and their balances. If the patient's insurance policy is reaching the maximum dollar limit or office visit limits, the balance will be displayed in red.

The day sheet offers you the following features:

EXCLUSIVE Patient Transaction Profiling System - This feature gives you the ability to memorize specific CPT codes, insurance percentages, and patient co-payments for EACH service that is charged to the patient. The patient's unique insurance coverage is retrieved with one click of the mouse - with all the balances automatically calculated and immediately displayed. Your staff doesn't have to remember each patient's insurance coverage or co-payment responsibility anymore. This unique feature eliminates all your posting mistakes!!
You can memorize multiple profiles per patient, per case.
Charges and payments can be entered on a single line. Receipts can be printed instantly.
Select CPT and ICDA codes from scrolling list, which can be sorted by code or number, and are targeted to, as you type. You can also enter your own codes.
Automatic write-offs and co-payments may be assigned to specific services or billing profiles.
Charges, payments, and billing information are viewed simultaneously, and can easily be scrolled through and sorted.
Payments can be applied to individual charges, or blocked off and applied to a range of charges.
Charges can be rebilled by date range or specific charges can be marked and rebilled.
Fixing mistakes are easily done by clicking on the "fix mistake" button.
You can have unlimited account entries and bills for each patient.

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Billing

"Practice made Perfect" is probably one of the most versatile billing programs on the market today. The billing options, filters, and subsequent reports far exceed that of our competitors.

Prior to running your billing, we offer a variety of "Pre-Billing" reports. These reports will show you who will be billed, how much money is going to be billed, which patient (if any) will be electronically billed, and the last time the insurance company was billed. It will also identify what key fields are missing in your patient accounts. For example, you will be notified if the patient's diagnosis, birth date, policy number, etc. is missing. If the insurance is managed care, you will be notified if the prior authorization is missing. This report will help you bill correctly the first time, and avoid rejections!

"Practice made Perfect" can create the following bills (that can be printed on ink jet, laser or dot matrix printers):

Patient Statements with due-o-vue envelopes (professionally formatted)
Patient Receipts (formatted after our patient statements)
Insurance Statements (great for attorneys)
HCFA 1500 forms
HCFA 1500 Re-bills (tracers)
NYS Worker's Comp. C4 & C4.1 forms
NYS Worker's Comp. Re-bills (tracers) for C4 & C4 .1 forms
NYS NoFault NF3 forms
Medicare Forms (state specific)

"Practice made Perfect" gives you the following billing options. These billing options can be intermixed (for example, you can bill all Medicare patients, for a particular doctor, for a specific date range). These features enable you to customize your billing for your office needs!

Bill by Dollar Amount - You can set a dollar limit for all your patients and/or set a specific dollar amounts for each patient's particular condition and insurance company.
Bill by Office Visit Limit - You can set an office visit limit for all your patients and/or set a specific office visit limit for each patient's particular condition and insurance company.
Bill by Insurance Type - Select a specific insurance type (ie: Medicare, Worker's Comp.).
Bill by Date Range or for a specific doctor.

Our billing system also offers other extensive features. These include:

The ability to re-print claims at anytime. If you need a claim from yesterday, last month or just because the printer jammed, just print the claims again. They are always saved for you!
Optionally, you can archive old paper claims to diskette. Then you can always re-print them from the diskette.
Bill by Date Range or for a specific doctor.
Bill for a specific patient.
Bill for a particular insurance carrier.
Omit specific insurance carriers.
When "Practice made Perfect" creates forms, it also creates insurance labels at the same time!

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General System Information

Patient accounts have point and click tabs so you can easily access their information.
Multiple patient accounts can be opened at the same time. Event driven windows can be moved, zoomed and overlapped. You can decide where you want to place the screens.
The system requires no posting, no archiving, no month-end or year-end closeouts. All transactions happen "live". When you post transactions or create bills, your database is updated immediately.
Single or Multi-User systems allow you to print to multiple printers. Select printers through the windows print manager. Print to lasers, ink jet or dot matrix printers. It couldn’t be easier!
Our context sensitive help system has hundreds of color illustrations teaching you how to use the software. Specific topics can be searched by keywords or looked up in an index. Our "Getting Started" manual is so simple to follow for our new users!
Help is just a phone call away. Our technical support staff eagerly awaits your calls and is always ready to answer your questions.
"Practice made Perfect" is Windows compatible, for versions 98 to XP.
"Practice made Perfect" is always being updated with new features. They can be downloaded from our web page or we can mail your upgrade - whichever you prefer.
We’re very user friendly. Just ask our clients who have used our software for over 21 years!

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